(Initial DRAFT) 06/30/98

Regular Meeting Template (Typical)

Time **

Facilitator

or

Function

Purpose

Min

Amt

 -

:05

3

Presiding Officer

Initiates the beginning of the meeting. Welcomes & recognizes Guests. Disseminates general announcements and conducts any relevant club business

:08

1

Invocator

Invokes the spirit of the meeting

:09

1

Toastmaster

Introduced and Conducts the meeting.

:10

1

Word Provider/Ah Counter Grammarian

Offers the word of the Day which each individual, with an opportunity to speak, will try to incorporate with their presentation

:11

2

Jokemaster

Provides levity to relax the attendees in preparation to receive the messages of the presenters

:13

1

Time Keeper

Introduced - Tracks time. Keeps meeting on schedule by notifying presenter when allotted time is exceeded so that Presenter shall immediately relinquish meeting control to the previous facilitator.

-

Vote Counter

Introduced - Collect and tabulate votes cast for Speakers, Table Topic Responders, and Evaluators

:14

18*

Speakers

Offer prepared presentation following guidelines outlined in the appropriate Toastmasters Communications Manual

:32

1

Table Topics Master

Introduced and oversees the Table Topics Portion of the meeting

:33

9*

Table Topic Speakers

A randomly selected member of the audience responds for about 2 minutes to a short question posed by the Table Topics Master.

:42

1

General Evaluator

Introduced and oversees the Evaluation portion of the meeting.

:43

6

Evaluators

Provide immediate feedback relative to the prepared presentation in accordance with the format outlined the appropriate Toastmasters communications manual

:49

1

Spark Plug Award

Presented to the individual, selected by the General Evaluator, that is determined to have added the most spark or significance to the meeting.

:50

1

WAG Report

Users of the Word of the Day are recognized. Inappropriate grammar and excessive Ah's are noted.

:51

1

Meeting Evaluation

General Evaluator will offer an overall observation of the meeting.

:52

1

Toastmaster

Receives control of the meeting and presents awards, in any order, to the Better Speaker, Evaluator, and Table Topics participant.

:53

2

Presiding Officer

Recognize Silent Toastmasters, solicit Guests comments about the meeting, reading of next weeks duties, closing announcements, and announcements from the floor.

:55

0

Presiding Officer

Adjournment

06030998.00

** Adjusted Times - Toastmaster will adjust times on presented agenda specific to the needs and flow of that meeting. Times not noted on the agenda implies above times will be used.
*Prepared Speech times are established by the presenter.
*Table Topics will be eliminated or adjusted either by length and or quantity to keep subsequent portion of meeting on schedule.

Time Keeper - Raise RED flag when presenter has exceeded allotted time. Presenter will immediately and orderly return control of the meeting back to facilitator. Prepared Speech, Table Topic, Evaluation presenters excluded (these use other established timing rules). This procedure allows presenters following current presenter their allotted time for their presentation or function.


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