Behind every great club, there are officers who work very hard with the club members to make it that way! Arboretum Toastmasters officers are elected for six-month terms. Elections are held in May and November with officer terms beginning on first of July and January, respectively.

Below is the list of officers serving the club for the Spring 2008 term:

Each officer has specific duties and responsibilities. A summary of the various officer's duties is given below.

President:  The President has the responsibility of providing overall leadership for the club.  His or her specific duties and responsibilities include:

1. Open Club Meetings whenever present, and delegate another officer when absent.   
2. Develop a Club Success Plan along with other officers and establish specific club goals for the term. 
3. Serve as a liaison with Toastmasters International, the area, division, district and regional officials for all Toastmasters activities
4. Call regular officers' meeting and preside over those meetings.
5. Ensure club remains healthy, vibrant and successful. 

VP, Education: The Vice-President of Education has the responsibility of ensuring that every member get the necessary support for achieving their personal communications and leadership goals. His or her specific duties and responsibilities include:

1. Ensure members sign-up for different roles at meetings, and keep track of the sign-up sheet.
2. Assist the Toastmaster to get volunteers to fill up vacant roles.
3. Help each new member establish his or her educational goals at the club, and find mentors for new members when necessary. 
4. Periodically review personal communications and leadership goals with each member. 
5. Keep track of each members progress toward CTM, ATM, CL, etc. 
6. Keep the club informed of Toastmasters educational activities. 
7. Conduct club contests to select who will represent the club at the area contest.  

VP, Membership: The Vice-President of Membership has the responsibility of building and maintaining the club membership.  His or her specific duties and responsibilities include:

1. Ensure that every guest gets all the information he or she needs about club membership.
2. Follow up through telephone calls, cards, e-mails, etc. with guests encouraging them to come back as guests and/or become club members.
3. Collect Membership applications and dues from new members are pass it to the Treasurer.
4. Continuously update the membership roster.  
5. Maintain and continuously update the e-groups e-mail account at arboretumtm@egroups.com
6. Ensure that the club meets its membership goals by implementing appropriate promotional programs within the club. 

VP, Public Relations: The Vice President of Public Relations has the responsibility of enhancing the visibility of the club within the area in order to attract new members.  His or her specific duties and responsibilities include:

1. Prepare promotional brochures for the club, and make sure they are distributed to prospective members through various channels. 
2. Maintain the club web-site.
3. Prepare and issue periodic club newsletters.
4. Lead the club's promotional campaigns to increase membership and visibility.

Secretary/Treasurer: The Secretary and Treasurer has the responsibilities of maintaining all official club documents and handling the money-matters for the club.  His or her specific duties and responsibilities include:

1. Prepare minutes during officer's meeting and distribute it to all club members.
2. Collect dues from all existing and new members, and deposit them in the club account.
3. Prepare receipts as and when requested. 
4. Make payments to Toastmaster International as and when required.
5. Be the signatory on all club checks.
6. Send new member applications to Toastmasters International 

Sergeant-at-Arms: The Sergeant-at-Arms has the responsibility of ensuring the club meeting rooms are set-up for all meetings. 

1. Set-up the meeting room by placing the flags and banners at the appropriate place.
2. Ensure that the necessary audio-visual equipment is available to the speakers when requested.
3. Be the custodian of the club cart that contains all club materials. 
4. Ensure that guest sign-up sheet and brochures are always available at the meeting room. 

While these are the various officer roles with the club, leadership opportunities for members are not limited to these roles.  Since Arboretum Toastmasters is part of a huge organization, there is tremendous opportunities to take on leadership roles at various levels beyond the club.  Toastmasters International has over sixty clubs in Austin. There are over 8,000 clubs nationwide and over 70,000 clubs worldwide! As an international organization, Toastmasters has leadership at several levels. 

The Toastmasters organizational chart puts the individual member at the top because we consider the member to be the most important. All of the levels in Toastmasters are designed to support and develop the individual member.

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