DAMA Heart of Texas Chapter is organized exclusively for
educational purposes, including, for such purposes, the making of distributions
to organizations that qualify as exempt organizations under section 501(3)(c)
of the Internal Revenue Code, or corresponding section of any future tax code.
No part of the net earnings of the corporation shall inure to the benefit of,
or be distributable to its members, directors, officers or other private
persons, except that the corporation shall be authorized and empowered to pay
reasonable compensation for services rendered and to make payments and
distributions in furtherance of the purposes set forth in Article Three of the
Articles of Incorporation. No
substantial part of the
activities of the corporation shall be the carrying on of propaganda, or
otherwise attempting to influence legislation, and the corporation shall not
participate in, or intervene in (including the publishing or distribution of
statements) any political campaign on behalf of or in opposition to any
candidates for public office. Notwithstanding any other provision of these
articles, the corporation shall not, except to an insubstantial degree, engage
in any activities or exercise any powers that are not in furtherance of the
purposed of this corporation.
Upon dissolution of the corporation, assets shall be distributed for one or
more exempt purposes within the meaning of section 501 (3)(c) of the Internal
Revenue Code, or corresponding section of any future federal tax code, or shall
be distributed to the federal government, or to a state or local government,
for a public purpose. Any such assets
not so disposed of shall be disposed of the Court of Competent Jurisdiction of
the county in
which the principal office of the corporation is then located, exclusively for
such purposes or to such organization or organizations as said court shall
determine, which are organized and operated exclusively for such purposes.
Mission
Heart of Texas DAMA is a not-for-profit, vendor-independent, professional
organization dedicated to advancing the concepts and practices of enterprise
information resource management (IRM) and/or data resource management (DRM).
DAMA's primary purpose is to promote the understanding, development and
practice of managing data, information and knowledge as key enterprise assets.
Heart of Texas DAMA is dedicated to furthering the understanding of the field
of data management and information resource management by providing educational
opportunities and supporting an open forum addressing issues related to this
field.
Heart of Texas DAMA recognizes affiliation with the DAMA International
organization; and supports the DAMA International mission, goals and bylaws.
Goals
To ...
- Help IRM/DRM practitioners become more knowledgeable and skilled in
the IRM/DRM
profession
- Influence the industry and academia in IRM/DRM practices
- Support DAMA members and their organizations
- Form alliances with other organizations with the similar principles
Objectives
To ...
- Provide a forum for exchange of information, problems, ideas, experiences,
resources
and questions
- Sponsor conferences, workshops and special interest groups to further the
purpose of
the chapter
- Provide a central repository for information relevant to the chapter's
mission
Board of Directors
The board of directors shall consist of the elected officers of the Heart of
Texas DAMA.
The board of directors shall make all organizational decisions not delegated to
the membership, and shall be responsible for the day-to-day operations and the
protection of the assets of the local chapter organization.
Officers
President
- Ensure compliance of the local chapter with its responsibilities to DAMA
International
- Preside at official business meetings of the local chapter, and provide
general leadership
and direction
- Appoint committee/SIG chairpersons other than those already established
- Represent the local chapter at all associated functions, including those of
DAMA
International
- Assist all officers in the performance of their responsibilities
Vice President Membership
- Ensure accurate and up-to-date membership lists are maintained for the local
chapter
- Process and record new applications for membership to the local chapter
- Establish, advertise, monitor, record and report on all local chapter
elections
- Chair the Nominating Committee of the local chapter as it creates and brings
forth each
slate of officers
for the local chapter membership
Vice President Programs
- Schedule and facilitate all Heart of Texas DAMA meetings, including securing
meeting venues and all logistics thereto, engaging speakers, notifying membership,
staffing registration table and collecting meeting fees, and planning for the educational
component
- Schedule and facilitate special workshops or symposia that meet member needs
- Conduct membership surveys to clarify member interests
- Provide leadership for all workshops and discussion groups
- Ensures program information is forwarded in a timely manner to the Vice
President
Public Relations to ensure widest dissemination to the general membership and other
pertinent public parties
Treasurer
- Record all financial transactions in accordance with prudent fiscal
procedures
- Collect all appropriate dues and fees
- Produce periodic balance sheets and income statements, as appropriate
- Handle all legal matters that relate to the financial health of the local
chapter, i.e., tax-
exempt status and
other pertinent matters
Vice President Operations
- Record, publish and appropriately distribute meeting minutes
- Appropriately handle local chapter correspondence, including correspondence
from and
to DAMA International
- Ensure all material published about the local chapter is accurate and
reflects the local
chapter's
affiliation with DAMA International
- Receive, record and bring forward all requested modifications to the local
chapter
charter and bylaws,
and appropriately confer with DAMA International regarding same
- Retain and maintain all local chapter documents in accordance with prudent
archival
procedures
- Responsible for ensuring pertinent information is passed to the web master
and to the
Vice President
Public Relations
- Maintains partnerships between the chapter and the greater community
- Fosters working relationships with business and educational organizations such as
sponsorships,
special events, and other mutually beneficial activities
- Primary point of contact concerning formal communications between the chapter and
other organizations, institutions and individuals from the community at large
- Ensures the content of all formal communication, including the chapter newsletter and
the chapter web site is in keeping with the interests of DAMA international
Information on
Board Positions
Length of term for all elected Heart of Texas DAMA offices shall be one
year. Board officers are limited to two consecutive terms in a given
position. All local chapter officers
are elected as individuals by a simple majority vote. To be eligible for local chapter office, an individual must be an
individual member of the local chapter or an employee of a corporate member of
the local chapter.
In the event that a current office-holder becomes unable or ineligible to
complete the term of his or her office, a 90-day grace period shall be
established during which time the office-holder shall re-establish his or her
ability/eligibility to complete the term of office or shall be required to
resign the local chapter office.
Upon the resignation of any local chapter officer, a special election shall be
conducted at the next following meeting of the local chapter, said election
conducted by the vice president membership.
Should it be that the Vice President Membership position is the one that
is vacated, said election shall be conducted by the President. Should a special election be required, the
term of office for the incoming office-holder now filling the vacated position
shall coincide with the already-established term of office for that
position. Individuals elected through
special election shall assume office immediately following said special election.
Heart of Texas DAMA officer nominations will be set every September and
elections shall occur at the October meeting, with the term of office running
from January 1st to December 31st of the next year.
Heart of Texas DAMA has 2 staff positions. The persons filling these positions are appointed by the board of officers as required. These are non-elected positions. Appointment and term will be set as required by the board. The positions are as follows:
Newsletter Editor
- Edit and publish the chapter newsletter
- Ensure the chapter newsletter is received by all chapter members in a timely
manner
- Solicit articles for the chapter newsletter
Web Meister
- Maintains and administers the HoT DAMA web site
- Posts board-approved content on the
web site in a timely manner
Membership Requirements
To be eligible for membership in Heart of Texas DAMA, an individual shall have
an active interest in data management concepts, products or technology, either
as a user or a potential user. All
memberships are subject to acceptance by the local chapter board of directors.
Each dues-paying member shall be classified by business type, i.e., industry,
educational institution, vendor or consultant, and by sponsorship status, i.e.,
individual or corporate membership. The
local chapter board of directors shall designate all classifications.
There will be two classifications of membership - individual and corporate.
Membership Classifications
- Individual membership in the local chapter is engaged by an individual person
and
remains with that
individual person, regardless of employment.
- Corporate membership in the local chapter is engaged by a company, a
corporation, a major division of a corporation or an educational
institution. Each corporate membership
is limited to any 5 individuals employed by that facility. Additional corporate memberships can be
consummated by the same facility on a prorated basis for additional individual
slots. One primary representative hereafter referred
to as “the sponsor” shall be designated for each corporate
membership. The sponsor for a corporate membership will be
responsible for the identification of those members from his institution that
will have full corporate memberships.
All other corporate memberships from will be deemed “provisional”. Only full memberships in good standing will
be reported to and recognized by DAMA International.
Voting
Formal voting for the Heart of Texas DAMA shall include voting for officers,
charter, bylaws amendments and all other formal votes. Each member registered individually in the
local chapter shall receive one ballot.
Each corporation registered shall receive a number of ballots equal to
the number of members allowed by its corporate membership and have the
discretion to distribute said ballots appropriately.
When a formal vote is required, all individual and corporate members shall be
notified of the vote, with ballots distributed at least 14 days prior to the
meeting at which the vote is to occur.
The Vice President Administration or his/her designee shall receive all
ballots prior to the close of voting.
Ballots can be e-mailed, mailed, hand-delivered, or delivered via proxy.
Informal voting includes voting for all other local chapter matters, where it
is determined that a vote is required.
Informal voting shall occur during local chapter meetings by voice or
show of hands.
Fees
To ensure high-quality presentations, the Heart of Texas DAMA shall charge
annual membership fees or dues. These
fees are used primarily to obtain noted guest speakers, to cover DAMA
International affiliation fees, and to cover rental of facilities and
refreshments, as appropriate. Fees will
be reviewed at least once each year and restructured is necessary. The following is our current fee structure:
The annual individual membership fee shall be $75.
The annual corporate membership fee shall be $375 and allows any 5 members
of its bearer to attend chapter
functions. Corporate memberships may be
extended to include any number of persons over 5 members at the cost of $75 per
person added.
The membership year shall begin 1 January and end 31 December. Membership
dues accepted during the year shall be prorated based on the number of months and chapter activities
remaining in the membership year. Memberships accepted
after the last regularly scheduled chapter meeting of the membership year shall
be assessed a full year's dues and be accounted as paid for the next upcoming
year. The proration schedule shall be
reviewed by the chapter board and published by the treasurer annually at the
beginning of the membership year. As each new membership year
approaches, c Current members shall be invoiced one month prior to
the commencement of the new membership year.
Nonmembers attending their first local chapter meeting shall be admitted free
of charge. Thereafter, the nonmember
must pay $20 per event.
Full-time students may attend regular monthly meetings free of charge.
Meetings
Heart of Texas DAMA shall convene monthly meetings on the last Thursday of the
months of January, February, March, April, May, August, September, and
October. There will be no scheduled monthly meeting during the
months of June and July to allow for summer vacations. There will also be
no scheduled monthly meeting between the end of November to New Year's day to
avoid the holidays. If alternate dates or additional meetings are
required, due to holidays or other contingencies, the Vice President Programs
shall designate said alternate local chapter meeting dates.
Meeting notifications shall be distributed in a timely fashion to the
membership, and shall include information on fees, time, date, location and
topic. Maps shall be included, if
appropriate.
When possible and to minimize costs, meetings shall be held at member
locations. The board of directors shall
retain the right to rent appropriate meeting facilities when required.
Robert's Rules of Order shall govern business meetings conducted during the
proceedings of a local chapter meeting.
The Vice President Programs is responsible for the format of each Heart of
Texas DAMA meeting. Said officer is
responsible for acquiring high-quality speakers in compliance with
member-described topics of interest.
Charter or Bylaws Amendments
The Vice President Operations or his/her designee shall receive in writing all
requests for amendments to the Heart of Texas DAMA charter or bylaws. The board of directors shall review each
request and shall retain the right to determine the immediacy or urgency of
each request.
When a bylaws amendment request is determined by the board of directors to be
urgent, said request shall be presented to the membership at the earliest
convenient time and voted on during the next business meeting.
When a bylaws amendment request is determined by the board of directors to be
non-urgent, said request should be presented to the membership during the next
business meeting.
Canons of Conduct
For DAMA International to best achieve its goals and objectives and fulfill its
purpose, the Heart of Texas DAMA shall adopt the following Canons of
Conduct. Said canons shall govern the
conduct of all Heart of Texas DAMA members, member representatives, attendees
and guests. All persons that become
connected with DAMA International and Heart of Texas DAMA shall, during the
conduct of business with these organizations:
- Conduct themselves and their activities in a professional manner marked by
integrity
and the spirit of
fair play
- Refrain from engaging in any activity that violates the proprietary rights of
their
employer, Heart of Texas DAMA, DAMA International, or any
other organization
or person
- Abide by the bylaws and policies of DAMA International Heart of Texas
Chapter and
by the bylaws and
policies of DAMA International
- Properly register and certify membership in good standing for Heart of Texas
DAMA
activities
- Refrain from engaging in any sales activity, including direct or indirect
solicitations, or
conduct any other activity contrary to the purposes or policies of Heart of Texas DAMA
and DAMA
International
- Refrain from distributing any materials or posting any displays at activities
sponsored
by Heart of Texas DAMA or DAMA International without the
expressed written
approval of the appropriate organization's board of directors
- Refrain from engaging in any personnel recruitment at or using the resources
of Heart
of Texas DAMA or DAMA International for personal gain
- Each board officer shall sign the Code of Ethics at the beginning of their terms.