AMOAA BOARD MEETING MINUTES

21 JUNE 2010

PRESENT: Charles Bush, Ernie Dean, Phillip Denney, Pat Eagan, Chuck Gaede, Leon Holland, Bev Kelsey, Ben Meharg, Roger Rabago, Gerry Walters
The meeting was called to order by President Rabago at 1330 hrs.
Chaplain Dean opened the meeting with an Invocation

MINUTES of the May Board Meeting were approved as corrected (correction: Old Business - Item #2 under membership should read "approximately 75-85 members AND SPOUSES attend our monthly meetings")

TREASURER'S REPORT - Bank Balance as of 31 May 2010 - $12,904.66

OLD BUSINESS

A. Chapter Bylaws
1. It was proposed and agreed upon that we delay the printing of our Directory until July 6, 2010 so that our Chapter Bylaws can be brought into compliance with National MOAA Bylaws and with IRS regulations for a tax-exempt organization. It will be noted in the Directory that the Bylaws will have to be accepted by 2/3 majority of all members present at the next dinner meeting.
B. Tax Returns
1. Our IRS Form 990-N for the tax year June 1, 2008 to May 31, 2009 was accepted by the IRS. The IRS has confirmed that our Chapter under the name of TROA is tax-exempt under the provisions of Section 501(C)(19).
2. Copies of the IRS letters noted above have been provided to the Chapter Secretary and Treasurer.

NEW BUSINESS

A. Due to the resignation of the 1st. V.P. for Programs, we need to appoint a new 1st. V.P. Maurice Quigley was proposed for this office - President Rabago will contact him.
B. Admiral Ryan, National Director of MOAA, will be visiting Austin on Saturday and Sunday Aug 21 and 22. It was suggested that our Board members meet with him for lunch and that we invite the President of TCC to attend also.
C. President Rabago will submit the necessary documents to IRS to change our name to Austin Military Officers Assoc. of America. After the name change is accepted, he will submit our IRS Form 990-N for the tax year June 1, 2009 to May 31, 2010.
D Audit of Chapter Financial Records - President Rabago asked for volunteers to audit his records as Treasurer from 2009-June 30, 2010. It was moved, seconded and passed unanimously that we ask Wes Lokken and Ray Krueger to audit the records.

OFFICERS REPORTS

2nd. V.P. - Ben Meharg suggested that each Board member should write his/her job description and bring it to the next Board meeting for review. We will then compile the descriptions into a job manual for the Chapter.

3rd. V.P. - Charles Bush reported that he turned in 85 reservations and 92 people were served at the June dinner. We must again make sure that all people make reservations.

USA Rep. - Gerry Walters reported that we missed the Army's birthday in June. We are to be sure that each of the Services is remembered on the appropriate month with a ceremony as we have done in the past.

USN Rep. - Chuck Gaede inquired about name tags for guests if the membership V.P. is not available. It was decided that each Service Rep. should have guest name tags and membership applications to be used when necessary. Chuck also reported that Commander Dirk Van Allen has joined the Chapter.

Newsletter - Bev Kelsey requested a copy of next year's menus for the newsletter. Input date for the September newsletter is Aug. 27.
Chaplain - Ernie Dean thanked Leon Holland for acting as Chaplain for the June meeting. He also reported that Gabe Nossov was healing well from his heart surgery and that Stan Bullard was gaining strength slowly from his heart procedure.

Guest Presentation - Russ Baldwin spoke to the Board as a representative of the Military Service Coalition of which we are a member. He detailed the Coalition's makeup and purpose as coordinators between the Military organizations and the community. He offered to send us information for input into the newsletter or website depending on the urgency of the matter.

He also commented that most members of the MSC contribute $100. per year to further the work of the MSC. It was moved, seconded, and passed unanimously that we contribute $100. to the organization.

Meeting adjourned at 1445 hrs.

Chaplain Dean closed the meeting with a Benediction

PAT EAGAN, SECRETARY

NEXT BOARD MEETING WILL BE HELD ON MONDAY, 20 SEPTEMBER 2010 AT 1330 HRS. AT THE MUSEUM AT CAMP MABRY