PRESENT: Charles Bush, Ernie Dean, Phillip Denney, Pat Eagan, Chuck Gaede, Leon Holland, Bev Kelsey, Wes Lokken, Ben Meharg, Roger Rabago, Gerry Walters

The meeting was called to order by President Rabago at 1330 hrs.

Chaplain Dean opened the meeting with an Invocation

MINUTES of the June Board Meeting were approved as submitted

TREASURER'S REPORT - Bank Balance as of 31 August 2010 - $12,469.58

OLD BUSINESS
A. We still need a nomination from the Board to fill the office of 1st. Vice President

B. Membership - Of the 11 possible new members that MOAA sent us only one new member has joined our Chapter

C. Tax Returns

1. Our IRS Form 990-N for June 1, 2009 to May 31, 2010 tax year was accepted by IRS. A copy of this Form has been provided to the Secretary and Treasurer.

2. Our name change request from TROA to AMOAA was received by the IRS on August 4, 2010. It is being processed. A copy of this letter has been provided to the Secretary and Treasurer.

D .Ben Meharg converted our Constitution and Bylaws into Word format. Carlos Higgins will update, revise, etc. for presentation to the general membership for their approval after the Board approves of them.

NEW BUSINESS

A. At the October dinner meeting the Navy will be honored. The speaker will be CAPT Daniel Dickson, head of the NROTC at U.T. Ben Meharg will bring a C/D player to play the Navy Hymn. Bev Kelsey and Chuck Gaede will coordinate with the Navy League to obtain the Secretary of the Navy's formal message commemorating the Navy's birthday.
B. Social meeting location - Pres. Rabago has started a list of concerns regarding our new dinner location at the Holiday Inn. He will schedule a meeting with Rachel Dunlap, Catering Manager at the Holiday Inn, when this list is complete.
C. Projector - The Chapter will have to purchase a projector for use at our dinner meetings. A Motion was made, seconded and passed unanimously that we purchase a projector for an amount not to exceed $700.00.
D. Liability Insurance - It has been suggested by our Legal Counselor, Laura Fowler, and National MOAA that we obtain Liability Insurance for our dinners. The amount of liability is generally $1,000,000. Pres. Rabago has requested quotes from two companies.

E. TCC Quarterly Meeting will be held in Austin Feb. 2 and 3, 2011. They are requesting a social meeting on the evening of Feb. 2. A committee will be appointed to coordinate this event.

F Scholarship Fund - this money has been put into a separate checking account for easier clarification.

OFFICERS REPORTS

2nd. V.P. - Ben Meharg reported that some new members have commented that they did not feel welcome at the dinner meetings. It was suggested that we have a greeter who would welcome people as they arrive at the dinner. It was also recommended that the appropriate Service Rep. introduce newcomers to members during the social hour and help them with seating. Pat Eagan will be the greeter for the October meeting. It was also suggested the Board think about extra curricular activities i.e. golf tournaments, casual lunch get-togethers, etc.

3rd. V.P. - Charles Bush reported that all reservations had to be reported to Holiday Inn by noon on Monday prior to the dinner. HE MUST HAVE A FINAL COUNT BY FRIDAY AT 1600 HRS. Regarding the left over liquor from our supply at BAE - it was decided that unopened bottles would be used for door prizes and the several bottles of Vermouth would be bundled together (2 for 1) as door prizes. Charles Bush will keep the opened bottles and contribute $50.00 to the chapter.

USA Rep. - Gerry Walters reported questions about the appropriate dress for the September meeting. We were reminded that June and Sept. are casual dress meetings.

USN Rep. - Charles Gaede reported that Texas Land Commissioner Jerry Patterson has been invited to be our speaker for the Nov. meeting.

Newsletter - Bev Kelsey announced that the newsletter deadline for this month was Sept. 27.

Chaplain - Ernie Dean reported that John Musgrove was beginning his chemo and radiation treatments but was in positive spirits.

The meeting adjourned at 1430 hrs.
Chaplain Dean closed the meeting with a Benediction

PAT EAGAN, SECRETARY

THE NEXT BOARD MEETING WILL BE HELD ON MONDAY 25 OCTOBER 2010 AT 1330 HRS. LOCATION TO BE ANNOUNCED LATER.