OAKMONT HEIGHTS NEIGHBORHOOD ASSOCIATION
BYLAWS
ARTICLE I - NAME
The name of this organization shall be the Oakmont
Heights Neighborhood Association, a nonprofit
organization, hereinafter referred to as the
Association.
ARTICLE II - PURPOSE
The purpose of the Association is to preserve and
improve the quality of life in the neighborhood
regarding land use, environmental protection, crime
prevention, traffic control, and other neighborhood
concerns.
ARTICLE III - OBJECTIVES
a) To represent and advance the interests of residents
and owners in the neighborhood.
b) To keep all residents and owners informed of issues
vital to the neighborhood by appropriate communications
and meetings.
c) To investigate and make recommendations on matters
of neighborhood concern.
d) To seek the improvement of single and multiple
dwellings by resident and absentee home and apartment
owners.
e) To maintain the residential character of the
neighborhood.
f) To serve as liaison between neighborhood residents
and governmental, commercial and other entities on
matters of neighborhood concern, and
g) To provide an opportunity for neighbors to meet and
work with each other on matters of mutual interest and
concern.
ARTICLE IV - MEMBERSHIP
Section 1 - Eligibility
a) Membership in the Association shall be open to all
adult (18 years and older) residents and owners of
residential property within the following boundaries:
West 35th Street (south), Jefferson Street (east),
Bull Creek Road (north), and Jackson Avenue (west);
and also the single-family residences on the north
side of West 44th Street between Bull Creek Road and
Loop 1 (MoPac Blvd.), connected by the city
right-of-way along the west side of Bull Creek
Road.
b) Membership shall be issued on an individual basis
upon payment of annual dues.
Section 2 - Dues
a) Dues shall be paid each year by each individual in
an amount set annually by the Executive
Committee.
b) Extra dues may be assessed by a two-thirds vote at
any regular meeting.
c) Annual dues may be paid to any officer at any time
for a one-year period commencing immediately upon
payment. All dues shall be remitted to the Treasurer
for deposit in the Association account.
d) Dues may be spent only for Association purposes
and upon approval of the President and the Treasurer.
ARTICLE V - VOTING
Section 1.
Each member of the Association present at any meeting
shall be entitled to one vote.
Section 2.
A quorum shall be necessary for the transaction of
Association business. In no event shall a quorum be
constituted with less than 5 percent of the
Association members or 10 members, whichever is
greater.
Section 3.
An affirmative vote of more than 50 percent of the
members constituting a quorum shall be binding on the
Association, unless specifically provided otherwise.
ARTICLE VI - OFFICERS
Section 1 - President
The president shall preside at all meetings of the
Association and of the Executive Committee, act as
spokesperson for the Association, appoint the chair
and members of all committees, co-sign with the
Treasurer all checks drawn on the account of the
Association, and co-sign with the Secretary all
minutes of meetings of the Association and of the
Executive Committee.
Section 2 - Vice President
The Vice President shall perform the duties of the
President when the President is absent or
incapacitated or as delegated by the President with
approval of the Executive Committee. Should the
office of the President be vacated for any reason,
the Vice President shall serve as Acting President
until the next regular election of officers.
Section 3 - Treasurer
The Treasurer shall be responsible for all
Association monies, shall keep an accurate record of
receipts and expenditures, and shall co-sign with the
President all checks drawn on the account of the
Association.
Section 4 - Secretary
The Secretary shall be responsible for keeping an
accurate record of all business of the Association.
The Secretary shall keep accurate minutes of all
meetings of the Association and of the Executive
Committee and co-sign the minutes with the President.
Section 5 - Membership Director
The Membership Director shall be responsible for
keeping accurate records of the membership of the
Association and for notifying members of meetings.
Section 6 - Qualification of Officers and Other
Executive Committee Members
Officers and other members of the Executive Committee
must be adult residents of the neighborhood who are
members in good standing of the Association.
Section 7 - Election of Officers and Added
Executive Committee Members
Officers of the Association and members of the
Executive Committee added under Article VII, Section
l(b) shall be elected annually by the Association
membership for one-year terms no later than December
1 of each year. The method of election shall be
determined annually by the Executive Committee.
Officers-elect shall be installed immediately
following their election. Officers shall remain in
office until their successors have been chosen.
Section 8 - Removal from Office
An officer or member of the Executive Committee added
under Article VII, Section l(b) may be removed for
cause at a meeting of the Association by a vote of at
least two-thirds of the members present and voting,
provided that advance notice has been furnished to
the Executive Committee at least two weeks prior to
the meeting and to the membership at least one week
prior to the meeting. A President removed for cause
is disqualified from serving on the Executive
Committee as immediate past President.
Section 9 - Replacement of Officers and Added
Executive Committee Members
The Executive Committee shall fill a vacancy in an
office or Executive Committee position added under
Article VII, Section l(b) until the next regular
election, except if the President's office is
vacated, it shall be filled by the Vice President.
ARTICLE VII - EXECUTIVE COMMITTEE
Section 1 - Membership
(a) The Executive Committee shall be composed of: the
President, the immediate past President, the Vice
President, the Treasurer, the Secretary, the
Membership Director, and members added under Article
VII, Section l(b). The immediate past President may
decline to serve by notifying the Executive
Committee. The President shall chair the Executive
Committee.
(b) The Association may, with approval of two-thirds
of the members present and voting, add members to the
Executive Committee, which may not have more than 10
members. The terms of added members shall expire no
later than December 1 of each year.
Section 2 - Duties
The Executive Committee shall be responsible for
carrying out the business of the Association between
meetings of the Association. Any action taken by the
Executive Committee shall be submitted to the
Association membership for review.
Section 3 - Meetings
(a) The Executive Committee shall meet quarterly, at
the call of the President. A quorum to conduct
business shall be a majority of the membership of the
Committee. Meetings shall be open to all Association
members.
(b) The Executive Committee may take action without a
formal meeting by a poll of the committee members
conducted by the President. Every member must be
polled in order for an action taken by this procedure
to be valid. If any two members object to this
procedure, the proposed action must be considered in
a formal meeting.
ARTICLE VIII - MEETINGS AND ORGANIZATION
Section 1 - Regular Meetings
Meetings of the general membership of the Association
shall be called by the President at least annually
after written notification to the members. Meetings
to elect officers shall be held no later than
December 1 each year.
Section 2 - Special Meetings
After written notification to the members, special
meetings may be called by the President, by majority
vote of the Executive Committee, or by petition of at
least 20 percent of the Association membership.
Section 3 - Privileges
The privileges of introducing motions, floor debate,
and voting shall be limited to members of the
Association.
Section 4 - Agenda
The Executive Committee shall set the agenda for each
meeting of the Association. Any member may add an
agenda item by providing a copy of the agenda item to
the secretary at least two weeks before the meeting.
The agenda shall be included in the written
notification to the membership of the meeting. No
vote shall be taken on any matter not on the meeting
agenda unless it is declared an emergency matter by a
vote of at least three-fourths of the members present
and voting.
ARTICLE IX PARLIAMENTARY AUTHORITY
When not inconsistent with these bylaws, Robert's
Revised Rules of Order shall be the parliamentary
authority for all matters of procedure unless suspended
by a majority vote.
ARTICLE X - PROHIBITIONS
Section 1.
The Association shall not endorse any candidate for
political office nor shall discussions extend to
matters outside the Purpose and Objectives of the
Association as set out in the bylaws.
Section 2.
The identity of Association members shall be
confidential and may not be released without
permission of the members concerned for any reason
other than Association business.
ARTICLE XI - AMENDMENT OF BYLAWS
These bylaws may be amended at any Association meeting
by a vote of at least two-thirds of the members present
and voting, provided that any amendment must be
submitted in writing to the Executive Committee at
least two weeks prior to the meeting at which it will
be considered and to the entire membership at least one
week prior to the meeting.
ARTICLE XII - DISSOLUTION
Upon dissolution of the Oakmont Heights Neighborhood
Association, no class of members shall have any right
to nor shall receive any assets of the Association. The
assets of the Association are permanently dedicated to
a tax-exempt purpose. In the event of dissolution, the
Association's assets, after payment of debts, shall
be distributed to an organization that is tax-exempt
under the provisions of the Internal Revenue Code.
ARTICLE XIII - TRANSITIONAL PROVISION
These revised bylaws shall be considered a complete
substitute amendment for the Association bylaws
previously adopted, and the special procedure for their
adoption set forth herein shall supersede any
contradictory provision. These revised bylaws shall be
distributed to the Association membership prior to the
meeting at which they will be considered and shall take
effect immediately after adoption by a vote of at least
two-thirds of the Association membership present and
voting.
Adopted November 18, 1997. Amended September 30, 1999,
March 28, 2000
This page last updated: Fri Dec 3
17:02:01 2010 16:50:41 2010
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