MINUTES

Reflections of Walnut Creek II Owners Association

Board of Directors Meeting

March 14, 2005

Attending

Richard Kropp                                   Carter Rowles

Marcus Rowe                                     Ed Dorotik

Rita Pierson                                      Stan Scheiber, Beck and Company

The meeting was called to order in unit #115 at 6:50 pm by Richard Kropp. 

Resident Appeal of Fine for Wind Chimes

A resident addressed the board regarding a fine that was assessed regarding wind chimes which have apparently been the source of complaints from another resident.  She has since removed one set of chimes and modified the other one in order to reduce the noise.  The Board decided to waive the fine. 

Presentation Regarding Purchase of Lot 3 by Reflections I

Jeanne Schaub and Barbara Reagor, board members of Reflections I (RWC I) presented a proposal for Reflections II (RWC II) to jointly purchase Lot 3 which runs along the creek between Reflections I and II.  The lot consists of 2.2 acres and includes 260 feet of frontage along Gracy Farms Lane.  (The street address is 1511 Gracy Farms).  A nonprofit organization has acquired the property from the FDIC and has offered it for sale. 

Jean stated that RWC I is in the process of notifying its owners and taking a vote on whether to proceed in purchasing the property.  Since the portion on our side of the creek amounts to about 15-20% of the total acreage, they are offering to let us own it jointly for a contribution of that portion of the purchase price. 

The Board decided not to take any action pending the outcome of the decision by RWC I.  Any future decision to participate in the purchase would need to be approved by a majority of RWC II owners and mortgage holders.

Minutes from January 31 Meeting

Carter moved to approve the minutes as presented.  Richard seconded.  Minutes were adopted by unanimous vote. 

Financial Report

Stan Scheiber presented the financial report.  There was one delinquency and the owner has been notified.  We ended February $3,861.62 under budget in normal operating expenses. 

Old Business

Stan stated owners have been notified regarding violations resulting from the walk-through of the property.  Owners have been given until April 1^st to resolve the issues.  Most of the problems consisted of torn or faded screens and window coverings. 

Another issue associated with a barking dog was also discussed.  The owner will be notified of the problem. 

Stan also agreed to check the slats in the fences on units 24 and 31.  It appears the fences may need some repair.

New Business

Stan stated that he has requested 3 additional estimates for painting the property, in addition to the one submitted last month.  Two of the additional estimates have been received and one is pending.  The estimates vary widely but they all exceed the budgeted amount.  The board discussed taking the excess amount out of another portion of the reserve account and making up the difference with future contributions provided that there are not any unforeseen circumstances which could cause additional expenses.  (such as additional repairs due to termite damage or storm damage).

          The preferred timeframe for starting the painting project is aournd the end of April or the first of May.  Richard will put up a notice at the kiosk notifying owners and asking for volunteers for the Paint Committee.  The general process is that the paint committee will select the colors and put up some samples, asking for feedback from individual owners.  Once the final color scheme is selected, the committee will again post the colors and ask for comments. 

          The agenda for the Annual Meeting (to be held in May) was discussed.  Notices will be sent to individual owners around the last week of April.  One position (currently held by Marcus) is up for election.  Other topics include the financial report, the paint project, and the possible proposal to purchase of Lot 3 (1511 Gracy Farms Lane). 

          Rita gave a report on landscaping.  She stated that she had completed a walk-through of the property with ProScape and that a list of additional plantings (mainly shrubs) has been completed.  All items should be planted by the Annual Meeting. 

          A proposal to extend the patio roof in unit #36 was received from the owner and no action was taken.  The Board requested additional information from the owner. 

          A bid received from a contractor to repair the sidewalk in front of another unit was discussed.  The item was put on hold until the next meeting. 

Next Board Meeting

          The next meeting will be held Monday, April 18, 2005 in the gazebo. 

Carter motioned to adjourn the meeting and Richard seconded.  The meeting adjourned at 9:00 p.m.

Respectfully submitted:

Ed Dorotik

Secretary

Approved April 18, 2005 by:

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Richard Kropp, President                           Rita Pierson, Vice President

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Carter Rowles, Treasurer                            Marcus Rowe, Director at Large