MINUTES
Reflections of Walnut Creek II Owners Association
Board of Directors Meeting
April 18, 2005
Attending
Richard Kropp Carter Rowles
Marcus Rowe Ed Dorotik
Rita Pierson Stan Scheiber, Beck and Company
The meeting was called to order in the gazebo at 6:45 pm by Richard Kropp.
Minutes from March 14 Meeting
Rita moved to approve the minutes as presented. Carter seconded. Minutes were adopted by unanimous vote.
Report on Lot 3
Richard stated that he had contacted Jeanne Schaub regarding the vote taken by Reflections I regarding their decision to purchase of Lot 3. (See previous minutes) She stated that the majority of their owners that voted had not approved purchasing the land.
The Board decided not to take any official action regarding the purchase at this time. The Board also discussed taking a straw vote at the Annual Meeting in May to determine whether the owners might be interested in pursuing the issue.
(According to the Declaration of Condominium, a decision to purchase would require consent of the owners of the units to which at least 67% of the votes in the Association are allocated and the approval of first mortgagees holding mortgages on units which have at least 51% of the votes.) (Sec. 8.1)
Financial Report
Stan Scheiber presented the financial report. There was one delinquency and the owner has been notified. We ended March $6,800 under budget in normal operating expenses. However, the budget includes provisions for expenses that will be paid later in the year (such as insurance).
We will also likely incur some expenses due to the hailstorm that occurred on March 25 that may need to be paid if they are not covered by our insurance. Some roofs have been repaired and there may be some other expenses as time passes. Stan will report the extent of further expenses at a future meeting.
As the CD’s mature later this year, the balances will be moved to the operating account to cover the costs of the paint project.
Violations Report
It appears that most of the owners have taken action in response to notifications of rules violations for torn and faded screens and window coverings. No further action will be taken on this issue at this time. The Board will conduct another walk-through of the property in the Fall.
In another case, a resident had put up a hammock in their backyard without Board approval. The owner will be notified and asked to remove the hammock.
Trespassing Incident
The Board discussed an incident that occurred recently in the pool area. It appears that some nonresidents who were using the spa had put bubble bath in the hot tub which caused it to malfunction. The responsible parties were identified and they will be billed for the cost of the repairs.
Landscaping News
New shrubs and trees have been planted and the sprinklers have been turned back on. The sprinkler system is still undergoing some repairs.
One of the trees along the greenbelt has rotten branches that need to be trimmed. Stan has contacted someone regarding the issue and they will follow up with the resident who complained.
Paint Project
Stan has obtained estimates from four companies. He provided an overview of each of the proposals. The Board discussed each of the proposals and decided to invite three of the companies to provide presentations on their proposals at a meeting of the Paint Committee scheduled for May 9. The following three companies will be invited to make presentations: HSR Construction, Ron’s Custom Painting (Ron Peck), and Austin Reconditioning Services (John Yount).
Annual Meeting Agenda
The agenda for the annual meeting (scheduled for May 16) was discussed and approved. Beck and Company will mail packets with the agenda to individual owners during the last week of April.
Other Business
Stan discussed a request for reimbursement request submitted by a resident for a plumbing repair. The repairs were to a sewer line where the blockage occurred in the Common Area. The Board agreed to reimburse the owner of unit #81 for the expense totaling $132.50.
The owner of unit #36 has delayed plans for the patio cover extension. However, she has also requested approval to install gutters on her existing patio cover. The Board approved the request.
Next Board Meeting
The next meeting will be held immediately after the Annual Meeting on Monday, May 16, 2005 in the gazebo. The purpose of the meeting will be to elect officers.
Carter motioned to adjourn the meeting and Richard seconded. The meeting adjourned at 8:20 p.m.
Respectfully submitted:
Ed Dorotik
Secretary
Approved May 16, 2005 by:
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Richard Kropp, President Rita Pierson, Vice President
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Carter Rowles, Treasurer Marcus Rowe, Director at Large