MINUTES
Reflections of Walnut Creek II Owners Association
Board of Directors Meeting
July 18, 2005
Attending
Richard Kropp Carter Rowles
Marcus Rowe Ed Dorotik
Rita Pierson Stan Scheiber, Beck and Company
John Yount, Austin Recondition Services
The meeting was called to order in the gazebo at 6:55 pm by Richard Kropp.
Progress Report on Painting/Repairs
John Yount stated that all repairs have been completed for units 1-18 and the power washing has been completed for all the buildings. The next steps will be completing repairs and caulking the buildings.
Many units needed more extensive siding repairs than originally anticipated, and the repair/replacement cost is running significantly higher than originally estimated. The amount of total additional cost associated with the repairs has not been determined.
The board requested that Mr. Yount perform a walk-through of the property and provide a detailed estimate of the additional repairs needed. The board decided to put the project on hold until an estimate is provided, with the exception of caulking units 1-18, and completing repairs that have been started on units 20-30.
Minutes from May 16 Meeting
Rita moved to approve the minutes as presented. Carter seconded. Minutes were adopted by unanimous vote.
Financial Report
Scheiber presented the financial report. There were three delinquencies and the owners have been notified.
The insurance expense for the current year was $24,000, half of what it was previously. We will be receiving a check for approximately $1,820 associated with damages resulting from the March hailstorm.
We have spent approximately $21,000 on the painting project to date. This amount does not include repairs to siding.
Richard moved that Beck and Company be paid a management fee of 1% of the total costs of painting and repairs. Rita seconded and the motion was approved unanimously.
Other Items
Some owners who are no longer residents have been using the pool. It was determined that the by-laws allow owners and guests to use the common areas including the pool, and the by-laws do not specify that owners need to be residents. The board decided not to change this policy.
The board decided not to pursue installation of proximity card readers for the pool, due to the additional expense and maintenance cost that would be incurred. The system would cost $5,000 to install and would likely cause additional maintenance costs when electrical problems occur. Other alternatives include a numerical code locks where the sequence could be changed periodically, and changing the locks to use keys that cannot be duplicated. The board deferred further action on this item until next spring.
An owner requested that the board review the possibility of installing a cover for the outgoing mail slot in the kiosk in order to keep rain out of the mailbox. Richard volunteered to call the Post Office and see if this is possible.
Next Board Meeting
The next meeting is scheduled for Monday, August 15, 2005 at 6:45pm in the gazebo.
Carter motioned to adjourn the meeting and Marcus seconded. The meeting adjourned at 8:30 p.m.
Respectfully submitted:
Ed Dorotik
Secretary
Approved August 15, 2005 by:
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Richard Kropp, President Rita Pierson, Vice President
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Carter Rowles, Treasurer Marcus Rowe, Director at Large