Meeting Minutes for July 2001
Thursday, 12 July 2001, 4:00 p.m.
Benson Latin American Collection, UT Austin
Present: Adán Benavides, Paola Ferate-Soto, Irma Flores Manges, Jane García (AISD), Elva Garza, Oralia Garza de Cortés, Margo Gutiérrez, Laura Gutiérrez-Witt, Cynthia Lewis, Tere Lozano (UT General Libraries), Jennifer Patterson, Steve Reich, Loriene Roy (GSLIS, UT Austin), Gustavo Soto, Jennifer Thomas
Following a brief tour and a presentation of rare and unique items held by the Benson Latin American Collection (thanks to Michael Hironymous), Jennifer Thomas called the meeting to order at 4:40 p.m. She welcomed all to the meeting, including three first-time attendees, Jane García of AISD, Tere Lozano of UT General Libraries, and Loriene Roy, who teaches at the UT Graduate School of Library & Information Science.
Following approval of the last meeting's minutes, Margo Gutiérrez gave a very brief report of our chapter's recognition by the REFORMA National Board of Directors at their annual meeting held in conjuntion with ALA. As of June 17, 2001 we are an official REFORMA chapter.
Steve Reich reported on the Mission Statement drafted
by a team that included himself, Jennifer Thomas, Leslie Navarro,
and Gustavo Soto
[everyone should have received a copy of this via e-mail]. Cynthia Lewis commented that the Mission Statement as presented appeared to include goals; she noted that mission statements as a rule are very short and succinct. Others noted that the mission statement could be expanded to include goals that would further the chapter's mission. Recommended changes included replacing "Austin" with "Central Texas," and adding a statement addressing access to information and equity of access. The team will meet to incorporate changes and clarify other points. [Action required: if you have suggestions to improve or clarify statement, please send to firstname.lastname@example.org by Friday, July 19.] Revised mission statement will be presented at next meeting.
Oralia Garza de Cortés gave a report on major activities at REFORMA meetings at ALA last month. A highlight was the "Bienvenidos" program which was geared to librarians beginning to provide services to Spanish speaking communities. It was very well-received and may be repeated at future conferences. There is some discussion at the national level about pulling together some of the materials presented at the program and packaging them as a resource for libraries serving "new" immigrant and Latino communities. Oralia also reported that there is much activity in the way of partnering up with other ALA ethnic caucuses, and a plan to join forces for a joint conference in 2005. She also reminded all that there are many opportunities to work on national REFORMA committees; anyone interested should consult the REFORMA newsletter. Margo added that a new financial officer will be hired on a part-time basis to assist the officers of REFORMA, particularly with tax, investments, and other financial matters.
The next item on the agenda was a discussion of possible events and/or fundraisers the chapter might organize in the coming year. Oralia mentioned a public forum on new immigrants in Austin and Central Texas. In an effort to better understand who these people are, where they come from and why, and what needs are unmet, it would be beneficial to librarians and teachers to hear from academics and service providers (police department, banks, consulate, faith-based social service agencies, etc.). Switching gears, Margo suggested a wine and cheese type fundraiser which could also serve to build up membership. Chapter members could contribute a venue (someone with a big enough house) wine, and fancy finger food. Invitations would go out to APL staff and librarians, UT librarians and administrators, AISD librarians, etc. It was decided that both ideas had merit and that the fundraiser should be organized for this fall, and the immigration forum for the spring. Sign-up sheets for planning teams were circultated. [Action required: please indicate your preference to serve on one or both planning teams.]
Gustavo Soto presented some very preliminary sketches
for a chapter logo. He is working with M.A., a graphic artist from
APL. The idea is to
incorporate pre-Columbian symbols into the design. There was discussion that the design should be a simple one that can translate well on the website, stationery, etc. More renderings will be presented at the next meeting.
Although Leslie Navarro could not attend the meeting, she sent a statement read by Jennifer Thomas on the organization of the website. Sections would include a welcome page, mission statement, officers and membership, meeting minutes and meeting dates; additional suggestions include by-laws, upcoming events, and links to National REFORMA page. Please send your suggestions for additional links/sites to Leslie at email@example.com [Action required: for inclusion in the membership page, please send Leslie your name, library/organizational address, job title, office phone number, fax, e-mail address. She would appreciate this info ASAP.]
Jennifer Patterson and Jeanette Larson were unable to get together to draft a position paper or editorial on the budget crisis currently faced by the Austin Public Library; however, Jennifer presented a statement that could be adapted as a letter to the editor of the Austin rican-Statesman. She also presented a sheet with "factoids" that could be used in such a letter. At jeopardy are 17.5 positions. These include outreach positions and those serving the Wired for Youth Program, among others. While our REFORMA chapter can send such a letter or editorial, it may not be signed by an APL employee. Margo volunteered to sign for the chapter and Adán Benavides volunteered to work with Margo to draft the letter to the editor. However, Elva Garza mentioned that other actions are being planned in support of the APL and that it may be best to partner up with the library foundation and other groups in this effort. After inquiring how REFORMA can collaborate, Elva will contact Margo.
Adán presented a draft of a press release announcing our formation as a new REFORMA chapter. It was very thorough and professionally executed. After a few minor changes, Paola Ferate-Soto and Adán will translat. Jennifer will begin to develop a list of media and organizations that should receivethe press release. [Action required: submit names of organizations and media you think should get a copy of the press release to Jennifer Thomas by July 20.]
NEXT MEETING: Thursday, August 16, 4:30 p.m. Windsor
Please print out the minutes and bring with you.
Meeting was adjourned at 6:02 pm.
Respectfully submitted by Margo Gutiérrez
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