CANPAC By-Laws

Bylaws of the Central Austin Combined
Neighborhood Plan Contact Team

Section 1- Name

A. This organization shall be known as the Central Austin Neighborhood Planning Advisory Committee (CANPAC) and shall be the official Central Austin      Combined Neighborhood Plan Contact Team or Neighborhood Plan Team (NPT).

Section 2- Statement of Purpose

A. The purpose of CANPAC shall be to review and make recommendations on all proposed amendments to the Central Austin Combined Neighborhood Plan, and,

B. Support, implement, and monitor the Central Austin Combined Neighborhood Plan and its goals, and

C. CANPAC will track the ongoing implementation of the recommendations and action items in the Central Austin Combined Neighborhood Plan.

Section 3- Boundaries

North: 38th Street (N. Lamar to Duval) and E. 45th St. (Duval to I-35)
South: W. Martin Luther King, Jr. Boulevard ("MLK")
East: I-35
West: N. Lamar Boulevard

Section 4 - Membership

A. CANPAC members must reside, own a real property interest, or own or operate a business within the boundaries of the neighborhood planning area.

B. CANPAC members must support the Central Austin Combined Neighborhood Plan.

C. There shall not to be more than one neighborhood association member group in CANPAC for each geographic area, unless there are found to be special circumstances. An at-large member may be added to CANPAC by a two-thirds vote of a quorum of CANPAC members in attendance at a meeting. At large member's rights shall be limited to rights the same as an Alternate member except voting privileges.
The terms of at-large members are left to the discretion of CANPAC and may be changed at any time by a two-thirds vote of a quorum of CANPAC members in attendance at a meeting.

D. CANPAC membership shall initially be limited to a total of fourteen (14) voting members and seven alternates.

1. Two (2) Members and one (1) Alternate shall be from (and shall represent) each of the seven (7) established member neighborhood groups comprising the Central Austin Combined Neighborhood  Planning Area. These seven member neighborhood groups include the follow organizations: Eastwoods Neighborhood Association (ENA), Hancock Neighborhood Association (HaNA), Heritage Neighborhood Association (HeNA), North University Neighborhood Association (NUNA), Shoal Crest Neighborhood Association (SCNA), Original West University Neighborhood Association (OWUNA), University Area Partners (UAP); and collectively herein the "Member Associations".
2. Each Member Neighborhood's Alternate may participate in all matters except voting when the two regular members from the neighborhood are present. In the absence of a voting member from the neighborhood, the Alternate shall fill that member's place as a voting member of CANPAC. Alternates are required to attend a minimum of six meetings per annual term, and are encouraged to attend all meetings.
3. Each neighborhood association represented in CANPAC must provide to CANPAC their neighborhood bylaws that show a minimum of: (1) Neighborhood boundaries, (2) Open membership (without regard to dues requirements) to residents and/or commercial property owners within the neighborhood boundaries. And (3) At least 3 elected officers with yearly elections. CANPAC, by a majority vote, may request member neighborhood associations to provide a list of their members.
4. Each neighborhood association shall hold regular meetings according to City of Austin requirements with prior notification of meeting times and locations publicly posted.

E. The initial composition of CANPAC is as listed in Addendum A of these Bylaws. The current membership of CANPAC is as listed in Addendum B and shall be updated yearly by the secretary. When any member's term expires or there is a vacancy, members of CANPAC shall be elected by a majority of the voting members of the group serving at the time of an election.

1. Current members in good standing may be re-elected to serve consecutive terms.
2. CANPAC alternates in good standing may be elected by CANPAC voting members to fill the vacancy of their neighborhood member.
3. Elections to replace or re-elect members whose terms have expired, who have died, resigned, or who have become unable or unwilling to serve shall be held within 90 days after such expiration, death, resignation, incapacity, or unwillingness to serve.
4. CANPAC voting members shall elect the replacement of any member whose term is expiring, who has died, resigned, or is unable or unwilling to serve from a list of no more than 3 nominees provided by the neighborhood to be represented and the CANPAC voting members then representing the neighborhood for whom the member are to be elected.
5. Should a situation arise in which a neighborhood or the voting members representing a neighborhood cannot or will not nominate a member for a vacant seat of their neighborhood, CANPAC, with a two- thirds vote of a quorum of CANPAC members in attendance, may produce nominations.

F. Membership terms shall be two years beginning June 1st.

G. The CANPAC membership list shall be updated annually and delivered to the City of Austin Neighborhood Planning and Zoning Department by 06/15 of each year.

H. No member shall purport to represent CANPAC unless authorized by a majority vote of a quorum of CANPAC.

I. Each member shall receive a copy of the adopted CANPAC bylaws.

Section 5- Removal of Members from CANPAC

A. An individual's voting membership on CANPAC shall lapse on the 3rd successive absence unless there are extenuating circumstances that shall be approved by a two-thirds vote of a quorum of CANPAC members in attendance. A member may be reinstated by a two-thirds vote of a quorum of CANPAC members in attendance. A member or a Member Association who has designated and arranged for an alternative to attend a scheduled meeting of CANPAC, in place of a CANPAC member, and in accordance with Section 4G herein, shall not be considered absent for purposes of this Section 5A.B.

1. Any CANPAC member who no longer meets the membership criteria of Section 4A must be removed from the list of voting members and may be removed from CANPAC by a two-thirds vote of a quorum of CANPAC members in attendance.
2. Any CANPAC member found by a majority of CANPAC members to not meet the membership criteria of Section 4B must be removed from the list of voting members, and may be removed from CANPAC by a two-thirds vote of a quorum of CANPAC members in attendance.

B. The secretary will make a notation in the minutes of each meeting of the names of the individuals whose voting membership will lapse at the next scheduled meeting and make a reasonable effort to inform such person(s).

Section 6-Removal and Addition of Neighborhood Associations Member Groups in CANPAC

A. A neighborhood association member group in CANPAC may be removed if that neighborhood association is found to be in violation of CANPAC bylaws by a two-thirds vote of a quorum of CANPAC members in attendance at a meeting.
B. A neighborhood association member group in CANPAC may be removed if that group is one of multiple groups representing the same or overlapping geographic areas by a two-thirds vote of a quorum of CANPAC members in attendance at a meeting.
C. A neighborhood association member group may be invited to join CANPAC by a two-thirds vote of a quorum of CANPAC members in attendance at a meeting. New neighborhood association member group members may not vote in CANPAC for 3 months from the date they joined CANPAC.

Section 7- Meetings

A. Unless otherwise specifically defined in these bylaws, all affairs of CANPAC shall be governed by Robert's Rules of Order, current edition.
B. CANPAC shall meet annually in May to elect officers.
C. Meetings shall be held at least six (6) times per annum and may be held more often on an as-needed basis when an application to amend the Central Austin Combined Neighborhood Plan has been submitted to the City of Austin or another issue which affects this plan is under consideration.
D. Special meetings of CANPAC may be called by the Chair or three members.
E. The minimum number of CANPAC members necessary to establish a quorum at any regular meeting is 50% of the current eligible voting members, representing at least four (4) of the seven (7) neighborhoods within CANPAC.
F. Approved minutes of meetings and sign-in sheets, as a record of attendance, must be kept for all meetings of CANPAC.
G. CANPAC members may establish rules, processes, and procedures for certain matters including, but not limited to, the administration, governance, hearings, and proceedings of CANPAC, including but not limited to: (a) imposition of time limits upon speakers, presentations, and testimony, (b) sequence and recognition of such presentations, (c) scheduling of meetings, votes, and postponements of matters, (d) notification, and modifications to these bylaws and other rules of CANPAC within six (6) months of the original implementation of these bylaws..
H. No proposed plan amendment application or other matter affecting a specific neighborhood will be deliberated for a vote before CANPAC without CANPAC members first having received a review and recommendation (whether such recommendation is in favor, in opposition, neutral, or both in favor and in opposition) from the Member Association (including a committee, or subcommittee thereof) as defined in Section 4D directly affected. Representation from the affected neighborhood association shall be present for a vote to be taken.
I. In an emergency, an email vote may be taken by the CANPAC members if a need arises before a regularly scheduled CANPAC meeting.

Section 8- Meeting Notification

A. All meetings shall be scheduled during a meeting or via other reasonable means

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Section 9- Officers and Duties

A. The officers of CANPAC shall be: Chair, Vice-Chair, and Secretary. Each office can be held by co-officers to include Co-Chairs, Co-Vice-Chairs, and Co-Secretaries.
B. The Officers shall endeavor at all times to act, hold meetings, and keep books and records in accordance with the laws of the State of Texas, the City of Austin, Roberts Rules of Order, and Texas Uniform Unincorporated Non-Profit Association Act. Duties of the officers are as follows:

1. The Chair shall be responsible for the operation of CANPAC and its officers pursuant to these bylaws. The Chair shall have the primary responsibility for leading the long-term and short-term planning efforts of the planning area and shall also have specific duties as spelled out elsewhere in these bylaws and as delegated by CANPAC. Such duties shall include, but not be limited to:

a.) Coordinate meetings or see that a Meeting Coordinator is selected for each general meeting.
b.) Representing the team at official functions or appointing someone to represent the team in his/her place.
c.) Appointing subcommittees, and
d.) Other actions as specifically delegated by CANPAC membership.

2. The Vice-Chair shall:

a.) Assist the Chair in preparing meeting agendas and other tasks as specified by the Chair.
b.) Assume all duties of the Chair when required.
c.) Bring a complete copy of Roberts Rules of Order for use and public review at CANPAC meeting and serve as Parliamentarian for the group.

3. The Secretary shall:

a.) Maintain all written records as required by these Bylaws,
b.) Produce all written communications as directed by the Chair or CANPAC membership.
c.) Be responsible for updating the membership list

Section 10- Nomination, Election, and Term of Officers

A. The membership of CANPAC shall nominate one or more eligible voting candidates from CANPAC for each office for the coming year. All candidates must be qualified voting members of CANPAC.
B. Officers will be elected by CANPAC voting members; by a majority vote if there are two or fewer candidates; or a plurality vote if there are three or more candidates.
C. The terms shall be for one year to begin on June 1st.
D. The Secretary shall submit to the City of Austin Neighborhood Planning and Zoning Department in writing the names of the newly elected officers, their contact information, and the date they are due to take office.

Section 11- Removal and Vacancies of Officers

A. Any elected officer may be removed from office for good cause. Removal shall be debated by CANPAC members and shall require a two-thirds vote of members present at a meeting of CANPAC, providing that a resolution proposing the consideration of the removal has been adopted at a preceding meeting and that notice of the vote for removal had been included in the call to the meeting at which the vote shall take place.
B. Should vacancies occur outside the normal election process, candidates for the unfilled term shall be nominated from the floor and elected at the next scheduled meeting following the vacancy. The person elected to the vacated office will serve for the remainder of the term.

Section 12- Amendments

A. These bylaws may be amended by a two-thirds majority vote of those present at a regular CANPAC meeting, providing that a resolution proposing the amendment has been adopted at a preceding regular meeting and that notice of the proposed amendment has been given in the call for the meeting at which the amendment shall be voted upon.

Section 13- Effective Date

A. These bylaws of the Central Austin Combined Neighborhood Plan Contact Team (CANPAC) shall become effective on May 29, 2007.
B. Amended and accepted June 30, 2008.
C. Amended and accepted May 20, 2009.

Member Association

CANPAC Member

Term Expires

Original West University N.A.

1 Addy Sonder
2. Nuria Zaragoza
Alternate: Karrie League

1. May 31,2009
2. May 31, 2010
Alt. May31, 2010

Eastwoods N.A.

1. Linda Team
2. Randy Soileau
Alternate: Russ Jones

1. May 31, 2009
2. May31, 2010
Alt. May 31, 2010

Hancock N.A.

1.Justin Clemens
2. Bart Whatley
Alternate: Mike Hirsch May

1. May 31, 2011
2. May 31, 2010
Alt. May31, 2010

Heritage N.A.

1.Betsy Greenberg
2. Al Godfrey
Alternate: Susan Marler

1. May 31, 2011
2. May 31, 2010
Alt. May 31, 2011

North University N.A

1. Robert Morris
2. Mary Ingle
Alternate: Rick Iverson

1. May 31, 2011
2. May 31, 2010
Alt. May 31, 2010

Shoal Crest N.A.

1. Adam Stephens
2. Alicia Jarry
Alternate:John Foxworth

1. May 31, 2011
2. May 31, 2010
Alt. May 31, 2010

University Area Partners

1. Walter Wukasch
2. Brian Donovan
Alternate:

1. May 31, 2009
2. May 31, 2010
Alt. May 31, 2010